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Insights // 22 March 2021

Probate and Estate Administration – What to Do When Someone Dies

Senior solicitor Louise Nelson, in our leading Wills, Probate, Tax & Trusts team, explains how probate works and how a solicitor can help.

What to do when someone dies

There are many things to address when a loved one dies and it can be hard to make important arrangements and difficult decisions at a time when your mind may understandably be elsewhere.

As well as dealing with the legal aspects, we can also help with practical matters such as clearing a property of personal and household effects and dealing with insurance and utility suppliers.

Personal representatives 

A Personal representative is the person who deals with the administration of the estate. Who this person is, depends on whether a valid Will exists.

If there is a valid Will, it should include details of the person(s) the deceased wanted to act as executors of their Will.

If there is no Will, the estate will be administered in accordance with the rules of intestacy. The intestacy rules provide a ‘legal order’ of persons who can act as personal representatives in descending priority. For example, a) the surviving spouse or civil partner b) the children of the deceased c) the deceased’s parents.

Grants of representation

Unless the estate is very small and has no freehold or leasehold property (such as a house or flat), the personal representatives will have to obtain a grant of representation from the Probate Registry showing their entitlement to deal with the estate. We will be able to tell you if a grant is needed, and can handle all the necessary paperwork for you if you wish.

If the deceased left a Will, then an application is made to the Probate Registry for a grant of probate; if the deceased did not make a Will and therefore died “intestate”, the personal representatives have to apply for a grant of letters of administration.

If a Will was left, this will explain who is to inherit the estate. If there was no Will, the law sets out who is entitled to inherit, and we will be able to tell you which members of the family are entitled to the estate and in what proportions.

Where to begin

The first stage of our work is to prepare the papers to apply for the grant. Before applying for the grant, we will have to gather together a detailed valuation of all of the deceased’s assets and liabilities at the date of their death.

The checklist below includes suggestions about property which the deceased may have owned and bills which may be due to be paid which may not otherwise immediately come to mind.

  • Freehold/leasehold property
  • Bank and building society accounts
  • National Savings and Investments (Premium Bonds, Income Bonds, Savings Certificates, Pensioner Bonds)
  • Life insurance policies
  • Stock Exchange investments (shares, PEPs, ISAs, Treasury stock)
  • Pensions (state, occupational and private)
  • Cash
  • Cars, boats and other vehicles, jewellery, antiques, art, furniture, wine and other valuable personal
  • Effects
  • Household and utility bills (electricity, gas, water, council tax, TV, phone and broadband)
  • Insurances (life, home, car and others)
  • Funeral/memorial policy
  • Credit cards or bank loans
  • Mortgage(s)
  • Medical, carer or residential care home/nursing home bills

Inheritance Tax (IHT) 

We can advise you in relation to the Inheritance Tax (IHT) aspects of the estate and, if there is IHT to pay, we can discuss the various ways in which it can be paid.

There are a number of tax-free allowances which may be available to an estate. If an estate’s value exceeds the relevant allowances, IHT is payable on the balance of the estate at the rate of 40%.

There is no tax at all, whatever the value of the estate, on property going to a widow or widower or to a charity. The value of this exempt property is deducted from the value of the whole estate before the tax calculation is done. In this way, gifts to husbands, wives and charities can take an estate out of the tax bracket. If there is likely to be an amount of IHT to pay, we can prepare the relevant Inheritance Tax forms to be submitted to HMRC before applying for the grant.

Administration of the estate 

Once the grant has been obtained, we will register it with banks, building societies and other institutions holding the deceased’s assets. Some items may need to be sold and we will discuss this with you. Larger and more valuable items may have to be professionally valued for IHT purposes, and fees for this and other work for the estate will be paid from money in the estate.

The final stages of our work involve obtaining confirmation from HMRC that the deceased’s Income Tax position and, if appropriate, Inheritance Tax position, has been finalised. We will then pay out the remaining entitlements to the beneficiaries and complete a set of estate accounts covering the administration period for your formal approval.

If appropriate, we may also be involved in setting up any trusts which arise under the Will or on the intestacy. If appropriate, we can refer beneficiaries to independent financial advisers (IFAs) to discuss whether and how they would like to invest their inheritance. We can also advise beneficiaries on IHT issues.

Probate disputes

Specialist solicitors in our Dispute Resolution team can help if you are faced with a dispute, including contesting a Will, inheritance claims for reasonable financial provision from an estate and issues where executors and trustees are not dealing with an estate as they should (for example, not paying out the beneficiaries or providing an account, disputes about how a property should be dealt with on the death of an owner, issues around the wording of wills and disputes between trustees and beneficiaries).

At an initial meeting, a solicitor will listen to your concerns, discuss your options and advise on the strength of your case. While we are highly experienced in pursuing and defending disputes through litigation and in the courts, we recognise the demands that unresolved disputes can place on you and will work to help you avoid the need for litigation where possible.

For further information or legal advice, please contact or call 0118 951 6800.

This article is intended for the use of clients and other interested parties. The information contained in it is believed to be correct at the date of publication, but it is necessarily of a brief and general nature and should not be relied upon as a substitute for specific professional advice.

Louise Nelson

Louise Nelson

Associate Solicitor, Wills, Probate, Tax & Trusts

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